1. Who we are
This website is operated by Cinematic Visions Productions, a film and video production company based in Denver, Colorado, United States.
In this Privacy Policy, “we”, “us”, and “our” refer to Cinematic Visions Productions. “You” refers to any visitor to our website, prospective client, client, collaborator, or other individual whose information we process.
2. Scope of this Privacy Policy
This Privacy Policy applies to information we collect:
- Through our website and related landing pages;
- Via contact and quote request forms;
- Through email, phone, or other direct communications with you;
- In connection with our production services (pre‑production, production, and post‑production).
It does not cover third‑party websites, services, or platforms that we do not control, even if you access them through our site or from our work (for example, YouTube, Vimeo, social media platforms, or ad networks).
3. Information we collect
3.1 Information you provide to us
We may collect the following information when you voluntarily provide it:
- Contact details: name, company name, email address, phone number.
- Project details: project type (e.g., commercial, brand film, music video, documentary), goals, budget range, timelines, locations, and any creative notes you share.
- Business information: billing details, invoicing contact, and similar administrative information.
- Communication content: messages you send via our forms, email, or other channels, including any files or references you attach or link to.
3.2 Information we collect automatically
When you visit our website, we may automatically collect certain information about your device and how you interact with our site, such as:
- IP address and approximate location;
- Browser type and version, device type, operating system;
- Pages viewed, time and date of visit, time spent on pages, referring/exit pages;
- Basic diagnostic and performance data (e.g., errors, load times).
This information is generally collected through cookies and similar technologies (see Section 6).
3.3 Information from third parties
We may receive limited information about you from third parties such as:
- Referrals from clients, agencies, or collaborators;
- Publicly available business profiles (e.g., LinkedIn, company websites);
- Platforms where our work is hosted (e.g., if you comment or interact with our content on third‑party platforms, subject to their privacy policies).
4. How we use your information
We use the information we collect for purposes including:
- Providing and improving our services
To respond to your inquiries, provide quotes, plan and execute productions, deliver final assets, and handle revisions and aftercare. - Communication
To contact you regarding your project, our services, scheduling, proposals, contracts, billing, and important updates. - Business operations
To manage client accounts, process payments (through third‑party payment processors, where applicable), maintain records, and perform accounting and administrative tasks. - Marketing and portfolio use
To send you information about our services that may be relevant to you (where permitted by law and your preferences) and, subject to any agreements, to use completed work in our portfolio, showreels, and case studies. - Security and compliance
To protect the security of our website and systems, prevent fraud or misuse, and comply with applicable legal obligations.
5. Legal bases for processing (for users in the EEA/UK)
If you are located in the European Economic Area (EEA) or the United Kingdom (UK), we process your personal data under one or more of the following legal bases:
- Performance of a contract: where we need to process your information to enter into or perform a contract with you (e.g., providing production services, preparing a quote).
- Legitimate interests: for our legitimate business interests, such as operating and improving our services, communicating with clients, marketing to business contacts, and protecting our rights, provided your rights and interests do not override these.
- Consent: where we rely on your consent, which you may withdraw at any time.
- Legal obligation: where processing is required to comply with legal or regulatory obligations.
6. Cookies and similar technologies
Our website may use cookies and similar technologies to:
- Remember your preferences and improve your browsing experience;
- Understand how visitors use our site and which content is most useful;
- Support basic analytics and performance monitoring.
You can typically configure your browser to refuse cookies or to alert you when cookies are being sent. If you disable cookies, some parts of our website may not function properly.
7. How we share your information
We do not sell your personal information. We may share your information in the following situations:
- Service providers and collaborators: with trusted third parties who help us operate our business and deliver projects, such as:
- Freelance crew and creative partners (e.g., cinematographers, editors, colorists, sound designers) as necessary to execute your project;
- Cloud storage, hosting, and email service providers;
- Project management, invoicing, and accounting tools.
- Client‑approved distribution: when you request or authorize us to deliver files to third parties (e.g., agencies, broadcasters, platforms).
- Legal and safety reasons: where required to comply with applicable laws, regulations, legal processes, or government requests, or to protect the rights, property, or safety of us, our clients, or others.
- Business transfers: in connection with a merger, acquisition, restructuring, or sale of all or part of our assets, in which case your information may be transferred as part of that transaction.
8. Data retention
We keep your information only for as long as necessary for the purposes set out in this Privacy Policy, including:
- For active and recent clients, for the duration of the project and a reasonable period afterwards (e.g., for backups, client support, and potential follow‑up work);
- As required by law, for tax, accounting, and other regulatory purposes;
- For portfolio and archival purposes, where permitted by our agreements and applicable law.
When we no longer need your information, we will delete or anonymize it, or if that is not possible (for example, because it is stored in backup archives), we will securely store it and isolate it from further processing until deletion is possible.
9. How we protect your information
We use reasonable technical and organizational measures designed to protect your information from unauthorized access, loss, misuse, or alteration. These measures may include:
- Use of reputable hosting and cloud storage providers;
- Access controls and authentication for systems that store client data;
- Limiting access to your information to personnel and collaborators who need it to perform their work.
However, no method of transmission over the internet or method of electronic storage is completely secure. We cannot guarantee absolute security, but we strive to protect your information to a commercially reasonable degree.
10. Your rights and choices
Depending on your location and applicable law, you may have the following rights regarding your personal information:
- Access: to request confirmation of whether we hold information about you and to receive a copy of that information.
- Correction: to request that we correct or update inaccurate or incomplete information.
- Deletion: to request that we delete your information, subject to legal and contractual obligations.
- Restriction: to request that we limit the processing of your information in certain circumstances.
- Objection: to object to certain types of processing, including direct marketing.
- Data portability: to request a copy of your information in a commonly used, machine‑readable format, where technically feasible and required by law.
- Withdraw consent: where we rely on your consent, to withdraw that consent at any time.
To exercise these rights, please contact us using the details in Section 14. We may need to verify your identity before responding to your request.
11. International data transfers
We are based in the United States, and your information may be processed and stored in the U.S. and in other countries where our service providers or collaborators are located. These countries may have different data protection laws than your country of residence.
Where required by applicable law, we take appropriate steps to ensure that transfers of personal data are subject to adequate safeguards.
12. Children’s privacy
Our website and services are not directed to children under the age of 13, and we do not knowingly collect personal information from children under 13. If you believe that a child has provided us with personal information, please contact us and we will take appropriate steps to delete such information.
13. Third‑party websites and services
Our website and our work may include links to, or integrations with, third‑party websites, services, or platforms (such as video hosting sites or social media). We are not responsible for the privacy practices of those third parties. We encourage you to review their privacy policies before providing them with any information.
14. How to contact us
If you have any questions about this Privacy Policy or our data practices, or if you wish to exercise your rights, you can contact us at:
Cinematic Visions Productions
Denver, CO, United States
Email: info@cinematicvisions.com
(Replace with your actual contact details.)
15. Updates to this Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, legal requirements, or other factors. When we make material changes, we will update the “Last updated” date below and, where appropriate, provide additional notice.
Last updated: January 21, 2026